Construction Fleet Management Software for UK and Irish Contractors
Pocket Box is construction fleet management software that keeps vans, tippers, HGVs, plant machinery and lifting equipment in one system. It tracks MOT, service and LOLER dates, replaces paper walkaround checks with the Driver App and shows where each asset is. Customers report cutting admin time by up to 50% and maintenance costs by up to 30%.
Whether you run a small groundworks firm or a multi-site contractor with hundreds of assets, Pocket Box gives your office one accurate record of what you own, where it is and when its next check is due. Fleet managers, site managers and operators all work from the same information.
200+ Happy Customers
We Give Construction Companies Complete Control
Construction fleets are harder to run than most. A typical contractor manages vans, tippers, HGVs and crew buses alongside excavators, dumpers, telehandlers and hand tools, and much of that equipment moves between sites every week.
Operators change from job to job and compliance dates stack up across every asset. Pocket Box brings vehicle records, plant records, inspection dates and driver documents into the same fleet management software dashboard, so the office can see what needs attention before it becomes a fine, a breakdown or a failed audit.
Managing a Construction Fleet Should Not Be This Hard
Construction logistics are complicated enough without paperwork scattered across sites.
Compliance Deadlines for Your Vans, HGVs and Plant Machinery
MOTs, services, operator licences, tachograph calibrations and LOLER thorough examinations all run on different cycles. Miss one and a vehicle is off the road or the business is open to enforcement action. Tracking them across dozens of assets and several sites is a full-time job in its own right.
Paperwork for Vehicle Checks, Incident Reports and Inspections
Paper walkaround checks get lost, damaged or never completed properly. Incident reports arrive late or with details missing. When an auditor or insurer asks for records, they are spread across vehicle cabs, site cabins and email inboxes.
Unexpected Fines, Maintenance Bills and Insurance Claims
A missed service leads to a breakdown on site. A skipped check lets a defect go unreported until it causes an accident. Without a clear view of the fleet, problems usually surface only once they have already cost money.
Vehicle Defect Reporting
Vehicles are one of the largest overheads for a construction business, so keeping them on the road matters. The Pocket Box Driver App gives managers a clear record of who checked what and when, so defects are reported before they turn into expensive repairs.
Drivers complete digital walkaround checks on their phone before starting work. Any defect is flagged to the office straight away with photos and a description, so it can be dealt with the same day instead of surfacing weeks later at an MOT or a roadside breakdown.
The same app covers vans, HGVs, tippers, plant machinery and tools. Each asset type has its own check template, and every result feeds into one dashboard.
What Construction Fleets Manage in Pocket Box
One record for every vehicle, machine, lifting accessory and operator on your books.
Vans, Tippers and HGVs
Store MOT, service, tax and tachograph calibration dates against each vehicle and get reminders before they fall due. Drivers complete daily checks in the app, and AI vehicle cameras can be added for incident evidence.
Plant Machinery
Add excavators, dumpers, rollers and telehandlers as assets in their own right. Record operating hours, service intervals, repairs and which operator is assigned to each machine.
Lifting Equipment and LOLER
Set thorough examination intervals for telehandlers, lorry-mounted cranes, MEWPs and tail lifts. Pocket Box sends reminders before each examination is due, so no machine is used past its date.
Tools and Small Plant
Log breakers, generators, lasers and other portable equipment against the operator or van they are issued to. Drivers can confirm what they are carrying during their daily checks.
Drivers and Operators
Keep driving licences, Driver CPC cards and CPCS cards in one place, with alerts before any of them expire. Automated DVLA licence checks flag penalty points and category changes.
Fuel and Running Costs
Monitor fuel use across the fleet and spot vehicles that cost more than they should. Track maintenance spend and the total cost of ownership for each asset.
Reduce Overall Fleet Spend and Admin Hours
Construction fleet management software makes compliance part of the daily routine. Better servicing records, automated reminders and clearer driver accountability add up to savings across the whole business.
Reduction in Overall Fleet Spend
Antony McCabe
AMC Construction
"We've saved thousands on our fleet by improving our servicing records and automating key tasks. With the Driver App, our team is far more accountable for their vehicles."
Getting Started with Pocket Box
Getting construction fleet management software in place takes most firms five to seven working days.
Demo and Setup
We walk you through the platform and show how it fits your fleet. Your account is then set up with your vehicles, plant and compliance deadlines.
Add Your Assets
Import your vehicles, plant, lifting equipment and tools. Service intervals, inspection dates and examination schedules are set against each asset.
Roll Out the Driver App
Drivers and operators download the app and start completing digital checks. Training is included as part of setup.
Manage from Your Dashboard
See the whole fleet in one place. Automated reminders keep each asset compliant, and reports show where to focus.
Construction Fleet Tracking
See where your vehicles and plant are in real time, across every site.
GPS Tracking for Vehicles
See where your vans, tippers and HGVs are and review journey history. Monitor driver behaviour, including speeding, harsh braking and idling.
Plant and Equipment Location
Track plant machinery as it moves between sites. You can see which machine is where without phoning each site manager.
Theft Protection
Get alerts when vehicles or plant move outside expected hours or locations. Camera footage and GPS data help with the recovery of stolen assets.
More Free Fleet Resources
Download more free templates to help manage your fleet.
Daily Inspection Checklist
A walkaround check template for cars, vans and HGVs. Use it to confirm each vehicle is roadworthy before every journey.
Fleet Driver Policy Template
Ready-to-use driver policy document covering vehicle use, conduct, and responsibilities.
Fleet Compliance Guide (UK)
Step-by-step guide to staying compliant with UK fleet regulations.
Book a Construction Fleet Demo
Join more than 200 UK and Irish businesses that use Pocket Box to run their fleets. See how fleet management, vehicle tracking and AI cameras work together for vehicles, plant and lifting equipment.
