Free Driver Licence Check Spreadsheet Template
Keeping track of driver licences is a legal requirement for any business that puts drivers on the road. This free spreadsheet gives you a structured way to record licence details, track expiry dates, monitor penalty points, and schedule regular checks.
Download the template below to manage licence compliance manually, or use Pocket Box automated licence checking to verify licences directly against DVLA records with automatic alerts for changes and expiries.
Set Points Based Reminders
Flag Drivers That Have Points
Automate Checks
In App Licence Docs
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What's Included in This Licence Check Template
This spreadsheet template gives you a structured way to track driver licence information across your fleet. Use it to maintain compliance records, schedule regular checks, and flag drivers who need attention.
Driver Details
Name, employee number, contact details, department, and role. Link each driver to the vehicles they’re authorised to drive.
Licence Information
Licence number, issue date, expiry date, and photocard expiry. Know when licences need renewing.
Entitlement Categories
Which vehicle categories each driver is entitled to drive. Cars, vans, HGVs, trailers, minibuses. Make sure drivers only operate vehicles they’re licensed for.
Penalty Points and Endorsements
Record current points, endorsement codes, and when points expire. Flag drivers approaching the disqualification threshold.
Check Schedule
When was the last licence check? When is the next one due? Set check frequencies and track completion.
Notes and Actions
Record any concerns, conversations, or actions taken. Keep a history against each driver.
Why Driver Licence Tracking Matters
Every employer who has staff driving for work has a legal duty of care. If something goes wrong and you didn’t know a driver’s licence was invalid, you could face prosecution.
How to Use This Licence Check Spreadsheet
Download the spreadsheet and add your drivers. Populate the licence information from their physical licences or DVLA check codes.
Automate Your Licence Checking
Spreadsheets work for small fleets, but they rely on manual data entry, they’re easy to forget, and checking DVLA individually for each driver is time-consuming.
Pocket Box automates the entire process. Connect directly to DVLA. Check all your drivers automatically. Get alerts when something changes.
Direct DVLA connection
Pocket Box verifies licence information against DVLA records automatically. No check codes needed. No manual verification.Automatic alerts
When a driver gets new penalty points, when a licence is approaching expiry, when categories change, you know immediately.Check scheduling
Set your check frequency and Pocket Box handles the rest. Monthly, quarterly, or whatever suits your compliance requirements.
Complete audit trail
Every check is logged with date, time, and results. When auditors or insurers ask for proof, you have it.Grey fleet included
Track company vehicle drivers and employees using their own cars in one system.
Licence checking is part of the wider Pocket Box fleet management platform. Combine it with vehicle checks, service scheduling, and vehicle tracking.
Ready to Simplify Driver Licence Management?
Download the free spreadsheet to start tracking manually, or let Pocket Box automate licence checking with direct DVLA integration and automatic alerts.
